MS Word Questions Answers – Computer Basics, Computer Fundamentals

 

MS WORD

 

What is Microsoft Word?

Microsoft Word is an application software, It is part of Ms-office.  It is most powerful word-processing package for office automation (computerization) developed by Microsoft Corporation.


Features of MS-Word:-

Editing of text: – You can cut, copy, paste and delete the text.

Page formatting: – You can set the page margins top, bottom, left, right.

Paragraph formatting:- You can set space between two paragraph and lines .

Text Formatting: – You can change font style, color size, text effects etc.

Word wrap: – Change the line automatically not need to press enter every time .

Mail merge: – You can send same information to many persons by this feature.

Spellings and grammar:- You can check spelling of entire document .

Printing: – You can take print out of your work.

Use of thesaurus:-You can show synonym of any word.

 

What is extension name of ms word?

Dot DOC

 

How to open ms word?

Go to start menu → all program → Microsoft office → Microsoft office word

OR press window +r → type WinWord → ok

 

How to come to the text?

Type =rand () → enter

    

How to select all text?

Ctrl +A

 

How to change a case?

Select the all text → press shift +f3 for three times  

 

How to increase / decrease font size of text?

Select the text → ctrl + [ & ctrl+]

OR ctrl +shift +> & <

 

How to give color in text?

Press ctrl +d & give color

 

How to define auto text entry? (Means: – see a file to any name)

Select the text → press alt + f3 → give auto text name → ok

 

How to see the auto text entry?

Give the auto text entry name → ok

 

How to use auto correct option?

Go to tools menu → auto correct option → give replace name → give his full name → add → ok

 

How to count word in file?

Go to tools menu → word count

 

What is type of scroll?

Horizontal scroll, vertical scroll

 

What is between save & save as option?

Save is option by which we can save any text & save as is option by which we can save any text with a other name.

 

What is print preview?

Print preview is option by which we can see that text

 

How to cut a text?

Select the text → enter → delete

 

How to find a word?

Go to edit menu → find → give find word → click on highlight option → find all.

 

How to replace a word?

Go to edit menu → replace → give the find word → give replace word → replace all.

 

How to go to option?

Go to edit menu → go to option → give address → go to

 

How to delete a file password?

Open the file → f12→ go to tools→ security option → delete the password → ok → save.

 

How to use task pane?

 

Go to view menu → task pane

 

How to hide / unhide toolbar?

Go to view menu → click toolbar

 

How to use out line?

Go to view menu → out line

 

How to use document map?

Go to view menu → document map

 

There are four types of alignment?

 

Left alignment                        ctrl +L

Right alignment                      ctrl +r

Center alignment                    ctrl +e

Justify                                     ctrl + j

 

What is comment?

Comment is an option by which we can give any notes for a particular text.

 

How to use comment?

Select the text → go to insert menu → comment.

 

How to use page break?

Go to insert → break option → page break → ok

 

How to use Column break?

Go to insert menu → break option → Column break

 

How to use text wrapping break?

Go to insert menu→ break -text warping break → ok

 

How to use continues break?             

Go to insert menu -section break -continues → ok → press ctrl+ alt + n to see the difference.

 

How to insert page number?

Go to insert menu → page number → give position → give alignment → give number format →ok→ ok

 

How to use footnote & endnote?

Give any heading → select it → go to insert menu → reference → footnote → give location → insert    

 

 How to use cross reference?

Go to insert menu → reference → select reference type → insert → Ctrl + Click to follow link.

 

How to use insert the picture?

Go to insert menu→ picture → clipart → give picture name → ok

 

How to use index & table?

Leave the first page blank → go to next page give the heading for all page one by one → apply formatting all heading → go to first blank page → go to inset menu → reference → index & table → table of contents→ ok

 

How to use auto shapes?

Go to insert menu → picture –auto shapes → select shapes → draw it

 

How to add a text in auto shapes?

Right click on auto shape → add a text

 

How to use word art?

Go to insert menu → picture → word art → select word art style → ok → give text → name → give size → apply font size → ok

 

How to use diagram?

Go to insert menu → click on diagram → select diagram →ok

 

How to use object?

Go to insert menu → object → select object type → ok→ draw the image →ESC key press

 

How to use bookmark?

Keep the curser inside the text → go to insert menu → bookmark → bookmark name → add

 

How to follow bookmark?

Go to insert menu → bookmark → select bookmark name → go to→ close

 

How to use hyperlink?

 

Select the text → go to insert menu → hyperlink → select the file → ok → ctrl +right click of mouse → yes

Hyperlink with bookmark

Select the text → go to insert menu → hyperlink → bookmark → select the bookmark → ok → ctrl +right click of mouse → yes

 

How to follow hyperlink?

 

Right click on hyperlink text→ open hyperlink.

 

Superscript                            ctrl +shift + +key

 

Subscript                                ctrl + +key

 

How to use font?

Go to format menu → font → font style→ give font size → ok

 

How to use small caps font?

Go to format menu → font → effects→ small caps→ ok

 

How to give text effects (animations)?

Go to format menu → font → text effects→ select animations→ ok

 

How to do paragraph setting?

Select paragraphs go to format menu→ paragraph → select alignment →line spacing→ give indentation →ok

 

 How to create bullets and numbering (outline numbered)?

Go to format menu → bullets & numbering→ select auto numbered → ok press Tab key to see the effect (shift tab).

 

How to use borders & shading?

Go to format menu → borders & shading → apply the borders & select the art → ok.

 

What Is shortcut key & its use for superscript & subscript?

Superscript: -X2 select the number → press ctrl + shift + (+)

Subscript: – X2 select the number → press ctrl + (+)

 

How to use columns?

Go to format menu → columns → select the number of columns → width → spacing → ok.

 

What is tab?

Tab is an option by which user can select direction tab key.

 

How to use tab?

Go to format menu → tab → set tab position → ok.

 

How to use drop cap?

 

Select the text → go to format menu → dropped  cap → select position → select font → give lines to drop → give distance from text → ok.

 

How to text direction?

Select the text → go to format menu → text direction → select orientation → ok

Create text box→ go to format menu → text direction → select orientation → ok

 

How to change case?

Select the all text → go to format menu → change case → select the case → ok.

 

How to change the background of page?

Go to format menu → background → select color → ok.

 

How to use printed watermark?

Go to format menu → background → printed water mark → click on text water mark → give font size & give text name → change font → give font color → select layout → apply → ok.

 

How to use themes?

Go to format menu → click on then → choose a themes → ok.

 

How to use frames?

Go to format menu → frames → new frames page→ create the frames according to your diaries.

 

How to use auto format?

Select the text → go to format menu → click on auto format → options → ok click on style gallery → ok → click on accept all.

    

How to create a new style and formatting?

Go to format menu→ click on style and formatting → click on new style → give a style name → select formatting → give font size → apply the font style

 

How to use reveal formatting?

Select the text → go to format menu → reveal    formatting

 

How to use spelling & grammar?

Go to tools menu → spelling & grammar.

 

What is language option?

Language option is that by which use can change the language.

Go to tools menu → language

 

How to see synonym of any word.

Select word → tools menu → language → thesaurus

 

How to use word count?

Select the text → go to tools menu → word count.

 

How to use speech & shared workspace?

There option uses only speech & share market.

 

How to use track change?

Go to tools menu → track changes

Ctrl + shift + e

It highlights the changes which have been done after track change.To accept or reject changes → Reviewing toolbar → accept all

 

How to use compare & merge document?

Go to tools menu → compare & merge document → select file name → merge.

 

How to use protect document?

Go to tools menu → protect document → click on limit formatting to a selecting of style

→ Again click allow only this type of editing in the document → click on yes start enforcing

→ give password two times.

 

How to use mail merge?

Go tools menu → letters and mailings → mail merge → next starting document → next select recipients → type a new list → create → customize → delete → fill up the enter adders information → new entry → again fill up the enter adders information → close → give file name → save → ok →mail merge toolbar →  insert merge field → type information → merge to new document → all → ok

 

How to use macro?

Alt + f8

Go to tools menu → macro → record new macro  → macro name → keyboard → shortcut key → assign → after recording → go to tools menu →  macro → stop recording .

 

How to run a macro?

Go to tools menu → macros → select macro name → run

OR press given shortcut key.

 

  How to use templates and add –in?

Go to file menu → new → on my computer → click in box template → ok → create format such as resume→ save→ close the template → go to file menu again→new →on my computer →select template →click in box document →ok

 

How to use auto correct option?

Go to tools menu → auto correct option → give replace word → give its full name → add → ok

 

How to give a password in a file?

Press ctrl +s → give file name → go to tools  → give password for two times → ok.

 

What is short key for minimize & maximize?

Minimize: – window + d

Maximize: – alt + tab

 

How to change a short key for a command?

Go to tools menu → customize → keyboard→ category→ commands → remove current key → new press shortcut key → assign → close → close

 

How to add a new command in any menu bar?

Go to tools menu → customize → rearrange commands → add → choose categories → give command → ok close → close.

 

How to create a new toolbar?

Go to tools menu → customize → toolbar → new toolbar→ name→ok

 

How to create new menu OR change a name of menu ?

Go to tools menu → customize → commands → categories → new menu → drop new menu in menu bar → right click on menu → drop commands in it 

 

How to create a large icon?

Go to tools menu → customize → option → click on large icon → close

 

How to see /unseen screen tips?

Go to tools menu → customize → option → show screen tips on toolbar → close

 

How to use draw table?

Go to table menu → draw table.

 

How to use insert table?

Go to table menu → insert → table → give column number → give row number → ok.

By keyboard → + underscore__ + underscore__+ then enter

 

How to use delete?

Go to table menu → delete the column, table, row, cells.

 

How to use select option?

Go to table menu → select the column, table, cell. Row.

 

What is merge cell?

Merge cell is an option which use can all cell change in one cell.

 

How to use merge cell?

Select all cell → go to table menu → merge cell.

 

How to use split menu?

Keep the arrow in a cell → give number of columns & row → ok.

 

How to split table?

Make a table → keep the arrow in cell→ go to table menu → split table.

 

How to use table auto format?

Go to table menu → table auto format → select the table format → apply → ok.

 

How to use auto fit?

Make a table → go to table menu → auto fit.

 

How to use convert?

Go to table menu → convert.

 

How to use sort?

Go to table menu → sort → flip the condition → ok.

 

How to use gridlines?

Select table → remove border from toolbar → Go to table menu → go to show gridlines.

 

How to use table properties?

Go to table menu → table properties → give standard width for table, row, column,

Cell gives alignment → ok.

   

Short cut key in Ms-Word:- 

 

            Date field –                                          alt + shift + d

            Maximize –                                          ctrl + f10

            Bookmark –                                         ctrl + shift + f5

            Go back                                             shift + f5

            Redo / repeat –                                     f4, ctrl + z.

            Save –                                                  alt + shift + f2, shift + f12, ctrl + s

            Select all –                                           ctrl + a

            Increase / decrease                              ctrl + shift + <, >

            Underline                                            ctrl + u                                                

 

How to remove file search, task pane etc option?

Ctrl+ f1

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